Holley Ford Festival Media Application
Thanks for your interest in attending Holley’s Ford Festival as media. Media confirmations will be sent out 2 weeks prior to event applied for. Media applications must be submitted NO LATER than 2 weeks prior to the event for consideration using this online form.
Please include the following in an email to firstname.lastname@example.org with the subject line “Ford Fest Bowling Green Media Application”.
- A description of the coverage intended for the event.
- Type of coverage (i.e. editorial feature, event recap, interview, etc…).
- Expected date of editorial release.
- Any additional information that can be used to qualify your request.
- Circulation/digital readership figures
- Amount of coverage to be given for event
- Anticipated print/online coverage date
- Editorial contact info
Credentials will be issued to authorized personnel only for the purpose of providing timely coverage of the event.
All freelance photographers/videographers must be assigned by an approved media outlet.
Media Applicants must be over the age of 18 at time of event.
NOTE: Application does not guarantee approval.
Media credentials are reserved for media members only. Your personal website will not be sufficient for approval.
- i.e. Facebook, Personal Blog, and low traffic ranked sites
Freelance photographers/videographers will be reviewed on a case by case basis included on the application form submitted by Holley.
All photographers/videographers that are shooting for a company, sponsor, or individual teams must provide a letter of intent directly from the company emailed to email@example.com stating the following:
- Explanation of usage for the photography/videography captured at the event
- Event dates scheduled to attend
- Statement from team assuming responsibility for assigned photographer/videographer for all actions on and off the track
Insufficient descriptions will be ignored and excluded. Media that does not follow through will have their media application denied.
On-Track Media Credential. (This applies to photographer and videographer only)
Off-Track Media Credential. (This applies to all media. No track access to “hot” track areas for photography.)
Safety: A supplied safety vest is mandatory for access to restricted “hot” areas.
HOLLEY FORD FEST:
VIDEO, AUDIO, PHOTOGRAPHY AND INTERNET REGULATIONS
TO ALL NEWS MEDIA, SPONSOR AND MANUFACTURER REPRESENTATIVES:
Welcome to the Holley Ford Fest. We thank you for your continuing interest and coverage of our series. Holley exclusively retains (or otherwise has the rights to) all broadcast, video and intellectual property rights emanating or derived from its events, including, without limitation, all images, audio, internet content, streaming video or other mediums, whether now or hereafter created Ford Fest Property. Credentials for on-site Ford Fest coverage by accredited news organizations, teams, sponsors, manufacturers or other third parties are issued by Ford Fest. Media credentials are issued only to personnel on assignment from recognized motorsports or legitimate news outlets.
UNLESS APPROVED SPECIFICALLY BY HOLLEY, THE USE OF DRONES IS PROHIBITED.
ALL BROADCAST, AUDIO AND INTERNET RELATED COVERAGE AND/OR COLLECTION OF MATERIALS, INCLUDING HIGHLIGHTS, IS PERMITTED ONLY UNDER THE FOLLOWING TERMS AND CONDITIONS UNLESS OTHERWISE AUTHORIZED IN WRITING BY HOLLEY:
As the exclusive rights holder, Ford Fest is the absolute rights holder of all footage (or audio) obtained at the event site. In consideration for the grant of this license, the station, national network, local cable organization, sponsor and/or manufacturer’s related representative(s), upon the request of Holley, will supply a videotape or audio recording of any program incorporating highlights and hereby consents to the use of excerpts from such materials or finished program by Holley.
Use of highlights (or otherwise of any Ford Fest Property) from any Ford Fest event constitutes acceptance of the terms and conditions herein contained or as may be amended from time to time, without liability on the part of Holley. Holley can withdraw permission to the use of highlights as well as video, audio and/or Internet materials by appropriate notice at any time and for any reason.
Photo credentials will be issued to personnel on assignment from recognized and accredited publications or news services. Requests for credentials must be made by the appropriate news outlet, not by the photographer, unless otherwise approved by Ford Fest in writing. Photographers are reminded that Holley Ford Fest holds all trademarks and copyrights to its events and as such photos taken or depicting those trademarks and copyrights of an Ford Fest event, its venues, drivers, teams, sponsors and trademarks can be used only for news and non-commercial/non-retail promotional purposes, which are in keeping with prevailing moral and ethical standards within the community at large. Any other use must be approved in advance in writing by Holley.
All other photo credentials will be accredited on a event-by-event basis via the respective promoter’s communications director. Photographers are reminded that the pre-event photographers’ meetings is mandatory and failure to appear at the meeting will result in revocation of credentials or non-issuance of a photo vest in the discretion of the Ford Fest. Failure to adhere to working policies and regulations detailed at meetings may result in loss of credentials and or a revocation of rights. Photographers approved by Ford Fest to work in “hot” access zones during the race must wear long pants and closed toed shoes at all times when on track.
The credentialed individual/entity has rights only with respect to photography and has no rights with respect to any other form of media without prior written approval by Ford Fest in each instance.
REGARDING THE INTERNET:
Media credentials will be issued only to personnel on assignment from recognized motorsports or legitimate news internet sites as determined by the Ford Fest in its sole discretion. Coverage obtained in accordance with Ford Fest regulations can only be used on the credentialed website. Individuals representing multiple interests must agree to be bound by all applicable Ford Fest media regulations
Ford Fest results and related statistics may be distributed in accordance with the following policies:
- Ford Fest related photographic images may be used on the authorized internet site for legitimate news coverage only and may be used together with news stories during the days on-site/on-track activities provided that such photographs are not used with other real time information.
- Under no circumstances, may any highlights be broadcast or otherwise distributed on the internet or via any other on-line service or computer network without prior written permission of Ford Fest.